Exporting your KU Leuven class schedule and calendar

This guide will explain how your KU Leuven calendar, which you can see on Toledo, can be made more accessible even outside of Toledo. The procedure can be done by synchronizing the KU Leuven calendar with your personal agenda (e.g. Google Calendar, Outlook, Windows Calendar, etc.), and by following the steps below.

Synchronizing your KU Leuven calendar

Your first step will be to visit KU Loket via Toledo or by using the following link. Using the tabs on top of this page, go to Agenda and select Agenda Sync below, as shown in the picture.

Now you will get an overview of 3 buttons (configure series, configure agenda, reload schedule). Here you will need to select configure agenda, to start configuring the settings of your KU Leuven calendar.

This should give you a page with multiple options. The only setting we will need to change here, is the switch for Show schedule in my agenda. This should be switched to On. The rest of the settings can be changed to your personal liking, but are not necessary to be edited for synchronizing your agenda so they will not be discussed here further. If you adjusted the setting correctly it would look something like the screenshot here.

Now before continuing to the next few steps, we will need to wait about 15 minutes, to make sure KU Loket saved all the settings correctly.

The following step will be to visit your personal student email. This can be done again via Toledo or by using the following link. This should bring you to your personal Mailbox. On the top right hand side of the page, you should see 3 tabs (Mail, Calendar, People). Here you will need to select Calendar, which should bring you to a page with an overview of the KU Leuven calendar (future tasks and courses that are uploaded to Toledo by your professors, should also be shown here now).

If the calendar is still completely empty, check if your agenda settings in KU Loket are set correctly according to the screenshot. Continuing in the top right hand corner of the page, below the menu bar, there should be 2 buttons (share, print), as shown in the screenshot. You will need to select the share button. This will open a side-panel with 3 different fields.

• Share with: Here you need to enter a personal (non-KU Leuven) email address. When you have filled in the address, make sure 'full details' is selected from the dropdown menu (this should be by default).
• Subject: This is the message you will send to the address you entered above, but because it is your own, the content of the message does not really matter. You can leave it as it is.
• Calendar: This defines that you will share your calendar. You can leave it as it is.

If you filled in the information correctly, and made sure the chosen email address is right, and compared the information to the screenshot here, you can press Send.

Now you will need to check the mailbox of the email address you entered before. Normally you should have received an email with two weblinks. The first link (ending on .html) shows your calendar in your webbrowser, the second link (ending on .ics) is your iCal feed. In this case we will need to second link.

Importing the iCal link to your chosen personal agenda, can be very dependent from what personal agenda you are using. We list a few links here on how to import iCal into the agenda for the most common services:

• Google Calendar: https://support.google.com/calendar/answer/37648?hl=en
• Outlook Calendar: https://www.howtogeek.com/661142/how-to-add-an-icalendar-link-to-your-outlook-calendar/
• Thunderbird: https://support.mozilla.org/en-US/questions/1105153

If your chosen calendar service is not listed here, it does not mean it won't work. Most services support importing iCal. We advice that you search the internet on how to import iCal for your service.