Documentation

Difference between revisions of "Mailbox in Thunderbird"

 
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When you create a ULYSSIS account, you get an email address: <code>''username''@ulyssis.org</code>. It is possible to check this mailbox via https://webmail.ulyssis.org. However, it is far more convenient and efficient to use a standalone email client. This article will explain the process of adding a mailbox to the Thunderbird client. Do note: this article is written for users who opted for a ULYSSIS mailbox. not for users who opted for a forwarded email address.
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When you create a ULYSSIS account, you get an email address: <code>''username''@ulyssis.org</code>. Usually, this address gets forwarded to your KU Leuven email address. However, you can choose to use it as your own [[Mailbox|ULYSSIS mailbox]].  
  
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It is possible to check this mailbox via https://webmail.ulyssis.org. However, it is far more convenient and efficient to use a standalone email client. This article will explain the process of adding a mailbox to the Thunderbird client.
 
==Thunderbird==
 
==Thunderbird==
Thunderbird is a free and open-source email client made by Mozilla. It is available for download at https://thunderbird.net. The installation process is fairly easy and thus will not be covered in this article.
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Thunderbird is a free and open source email client made by Mozilla. It is available for download at https://thunderbird.net. You can then install the downloaded file like you would install any other application. Once installed, launch Thunderbird and configure a mailbox using the steps below.
  
 
==Adding a ULYSSIS mailbox to Thunderbird==
 
==Adding a ULYSSIS mailbox to Thunderbird==
 
If this is the first mailbox being added to Thunderbird, the following pop-up should come up:
 
If this is the first mailbox being added to Thunderbird, the following pop-up should come up:
[[File:First Open TB.png|thumb|left]]
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[[File:First Open TB.png|left|alt=|thumb|432x432px]]
  
If the pop-up did not come up, or this is not your first mailbox; it is possible to click the Email button (highlighted in blue) under the "Set Up Another Account" section:
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If the pop-up did not appear, or this is not your first mailbox; click the email button (highlighted in blue in the screenshot below) under the "Set Up Another Account" section:
[[File:New Mailbox.png|thumb|left]]
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[[File:New Mailbox.png|left|alt=|thumb|600x600px]]
  
Once the pop-up is present, it becomes possible to dial in the settings for a mailbox. The first step is to fill in the Email adress field:
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Once the pop-up is present, proceed by entering the login details for your mailbox. The first step is to fill in your name, email address and password  (this email address should be your ULYSSIS username followed by <code>@ulyssis.org</code>):
[[File:Fill in email.png|thumb|left]]
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[[File:Fill in email.png|left|alt=|thumb|432x432px]]
  
Notice, the button "Configure manually..." on the bottom left has become clickable. When this button is clicked, the pop-up should look like this:
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Next, the button "Configure manually..." on the bottom left will become clickable (as seen on the screenshot above). When this button is clicked, the pop-up should look like this:
[[File:Click Configure Manually.png|thumb|left]]
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[[File:Click Configure Manually.png|left|alt=|thumb|479x479px]]
  
 
Now, fill in the information as follows:
 
Now, fill in the information as follows:
  
[[File:Fill advanced.png|thumb|left]]
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[[File:Fill advanced.png|left|alt=|thumb|479x479px]]
 
{| class="wikitable"
 
{| class="wikitable"
 
|+ Manual settings
 
|+ Manual settings
 
|-
 
|-
! !! INCOMING !! OUTGOING
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|| || INCOMING || OUTGOING
 
|-
 
|-
| Protocol:|| IMAP || SMTP
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|| Protocol: || IMAP || SMTP
 
|-
 
|-
| Server: || mail.ulyssis.org || smtps.kuleuven.be
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|| Server: || mail.ulyssis.org || smtps.kuleuven.be
 
|-
 
|-
|Port: || 993 || 443
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|| Port: || 993 || 443
 
|-
 
|-
|SSL: || SSL/TLS || SSL/TLS
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|| SSL: || SSL/TLS || SSL/TLS
 
|-
 
|-
|Authentication: || Autodetect || Autodetect
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| style="padding-right: 10px" | Authentication:  
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|| Autodetect  
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|| Autodetect
 
|-
 
|-
| Username: || ULYSSIS-username || r-number
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|| Username:  
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| style="padding-right: 10px" | ULYSSIS username  
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|| r/m/s/u number
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|-
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| colspan="3" |
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Notice the ports used to configure a ULYSSIS mailbox are not automatically recognized by Thunderbird. This means they should be entered manually instead of using the drop-down.
 
|}
 
|}
  
  
{{notice|notice|The ports used to configure a ULYSSIS mailbox, are not automatically recognized by Thunderbird. This means they should be entered manually instead of using the drop-down.}}
 
  
The "Re-test" button on the bottom right is used to validate the settings. When pressed, the pop-up should look like this:
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The "Re-test" button on the bottom right of the following screenshot is used to validate the settings. When pressed, Thunderbird will try to connect to the mail server. When successful, the pop-up should look like this:
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[[File:After Clicking Retest GOOD.png|left|alt=|thumb|479x479px]]
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If this test succeeds, the pop-up will close when the "Done" button has been clicked. After the pop-up closes, a mailbox should be added to the left sidebar of the main Thunderbird window. By clicking on the inbox tab, your emails should start showing up (as seen in the last screenshot). After finishing up this setup, your mailbox should synchronize automatically.
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[[File:After Clicking GetMessages.png|left|alt=|thumb|600x600px]]
  
[[File:After Clicking Retest GOOD.png|thumb|left]]
 
  
If this test succeeds, the pop-up can be closed by pressing the "Done" button on the bottom right. When the pop-up closes, a mailbox should be added to the left side of the main Thunderbird window.
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When sending the first email after configuration, Thunderbird might show a pop-up: "Enter your password for r0000000 on smtps.kuleuven.be:". It is really important to enter your KU Leuven password (the password used for central login), otherwise your email will not be sent.
[[File:After Clicking Done.png|thumb|left]]
 
  
Notice, there is no email present yet. This can be resolved by pressing the "Get Messages" button on the top left of the window:
 
[[File:After Clicking GetMessages.png|thumb|left|]]
 
After this first setup, the mailbox should synchronize automatically.
 
 
[[Category:Mail]]
 
[[Category:Mail]]

Latest revision as of 21:22, 9 December 2021

When you create a ULYSSIS account, you get an email address: username@ulyssis.org. Usually, this address gets forwarded to your KU Leuven email address. However, you can choose to use it as your own ULYSSIS mailbox.

It is possible to check this mailbox via https://webmail.ulyssis.org. However, it is far more convenient and efficient to use a standalone email client. This article will explain the process of adding a mailbox to the Thunderbird client.

Thunderbird

Thunderbird is a free and open source email client made by Mozilla. It is available for download at https://thunderbird.net. You can then install the downloaded file like you would install any other application. Once installed, launch Thunderbird and configure a mailbox using the steps below.

Adding a ULYSSIS mailbox to Thunderbird

If this is the first mailbox being added to Thunderbird, the following pop-up should come up:

If the pop-up did not appear, or this is not your first mailbox; click the email button (highlighted in blue in the screenshot below) under the "Set Up Another Account" section:

Once the pop-up is present, proceed by entering the login details for your mailbox. The first step is to fill in your name, email address and password (this email address should be your ULYSSIS username followed by @ulyssis.org):

Next, the button "Configure manually..." on the bottom left will become clickable (as seen on the screenshot above). When this button is clicked, the pop-up should look like this:

Now, fill in the information as follows:

Manual settings
INCOMING OUTGOING
Protocol: IMAP SMTP
Server: mail.ulyssis.org smtps.kuleuven.be
Port: 993 443
SSL: SSL/TLS SSL/TLS
Authentication: Autodetect Autodetect
Username: ULYSSIS username r/m/s/u number


Notice the ports used to configure a ULYSSIS mailbox are not automatically recognized by Thunderbird. This means they should be entered manually instead of using the drop-down.


The "Re-test" button on the bottom right of the following screenshot is used to validate the settings. When pressed, Thunderbird will try to connect to the mail server. When successful, the pop-up should look like this:

If this test succeeds, the pop-up will close when the "Done" button has been clicked. After the pop-up closes, a mailbox should be added to the left sidebar of the main Thunderbird window. By clicking on the inbox tab, your emails should start showing up (as seen in the last screenshot). After finishing up this setup, your mailbox should synchronize automatically.


When sending the first email after configuration, Thunderbird might show a pop-up: "Enter your password for r0000000 on smtps.kuleuven.be:". It is really important to enter your KU Leuven password (the password used for central login), otherwise your email will not be sent.